The Art of Handling
Customer Complaints Effectively

Empower Your Team with Expert Skills to Excel in Every Customer Interaction

About

Training Program

Equip your customer service teams with advanced strategies and emotional intelligence to handle complaints confidently, turning challenges into opportunities for enhanced customer loyalty and business growth


Why Choose XpertCX Solutions?

At XpertCX Solutions, we specialise in transforming customer experiences through tailored training programs. Our expert facilitators bring a wealth of knowledge and practical insights, ensuring your team not only learns but also applies effective complaint handling strategies that drive measurable results

Why Partner with Us?

Proven Expertise

Years of experience in customer experience consultancy and training

Customised Solutions

Training content tailored to your industry and specific organisational needs

Engaging Delivery

Interactive and fun training methods that ensure high engagement and retention

Sustainable Results

Focus on actionable strategies that lead to long-term improvements in customer satisfaction and loyalty

Free Sample Online Sessions

Explore our Free Sample Online Sessions to get a glimpse of the expert coaching and training we offer. Watch our video here for valuable insights and practical tips, and don’t forget to visit our YouTube channel for more in-depth content and resources.

Features

This will be fun and insightful, and on top of that, you will gain unmatched features by investing in our training program

01.

Interactive workshops: Engage in role-playing, group discussions, and simulations that mirror real-world scenarios

02.

Real-life case studies: Analyse successful complaint handling examples from leading companies to inspire best practices

03.

Hands-on activities: Participate in exercises that reinforce the skills and techniques discussed

04.

Emotional intelligence development: Participate in workshops designed to boost your team’s emotional resilience and empathy

05.

Personal action plans: Create customised action plans to implement learned strategies effectively within your organization

Content

Discover these skills and more tailored to your unique needs. This is your training, and you’re in charge! Request additional topics to match your goals and lead your learning journey

Understanding the psychology behind complaints

✅ Uncover why customers complain and the emotions driving their behavior

✅ Identify different types of complainers and tailor your approach accordingly

The 5-step complaint resolution process

✅ Listen Actively: Master techniques to fully understand customer issues

✅ Acknowledge and Apologize: Learn the art of sincere empathy and effective apologies

✅ Ask the Right Questions: Gather essential information to resolve complaints efficiently

✅ Offer a Resolution: Provide clear, fair, and timely solutions that satisfy customers

✅ Follow-Up and Close the Loop: Ensure lasting satisfaction and reinforce customer trust

Turning complaints into growth opportunities

✅ Transform negative feedback into actionable insights for business improvement.

✅ Leverage complaints to enhance customer loyalty and drive innovation.

Handling difficult customers with confidence

✅ Develop de-escalation techniques to manage challenging interactions

✅ Maintain professionalism and composure under pressure

Building emotional intelligence in customer service

✅ Enhance empathy and emotional awareness to improve customer interactions

✅ Manage personal emotions to maintain a positive and effective service attitude

Your Trainer

Yasas Illeperuma
Customer Service Consultant / Certified NLP Coach
MBA, BSc

Yasas Illeperuma is a seasoned expert in Customer Service and Experience Consulting, dedicated to elevating personal development and team performance. With an MBA in Entrepreneurship from the National School of Business Management and a BSc in Management from University College Dublin, he combines a strong academic background with hands-on experience.

As a Certified NLP Coach with the American Board of Neuro-Linguistic Programming, Yasas has consistently delivered personalised coaching that has boosted client satisfaction by up to 90%. His focus on individual and organizational growth drives tangible, lasting results.

Yasas specializes in Customer Service Excellence, Customer Experience Strategy, NLP Coaching, and Power Skills Coaching, fostering continuous growth and impactful learning for teams and individuals.

Got Questions?

This program is ideal for customer service professionals, team leaders, CX managers, and
anyone involved in customer-facing roles. It’s designed to benefit both newcomers looking to
build skills and experienced professionals aiming to refine and enhance their approach to
complaint handling.

This is a full-day onsite training program that runs for 6-8 hours. We’ll include breaks and
interactive sessions to ensure a productive and engaging experience.

Absolutely! We understand each organization has unique challenges and customer service
goals. Our training can be customized to focus on the scenarios, industry-specific concerns, and
skills that will be most valuable to your team.

Key topics include understanding the psychology behind complaints, the 5-step complaint
resolution process, turning complaints into growth opportunities, handling difficult customers,
and building emotional intelligence. Participants will learn practical skills to resolve issues
effectively and enhance customer satisfaction.

Participants will leave with actionable strategies for improving complaint resolution, handling
challenging customers confidently, and building positive customer relationships. This program
will enhance customer satisfaction, boost team morale, and contribute to your brand’s
reputation for excellent customer service.

Yes! The program includes interactive role-playing, group discussions, and real-life scenarios to
ensure participants gain hands-on experience. These exercises help reinforce the techniques
covered, ensuring participants can immediately apply them in their roles.

The training is led by Yasas Illeperuma, an experienced customer service consultant and
certified NLP Coach with a background in customer service excellence and NLP coaching. Yasas
has a proven track record of enhancing team performance and improving customer satisfaction.

Our program combines cutting-edge customer service techniques with NLP (Neuro-Linguistic
Programming) principles to help participants understand the psychological aspect of customer
complaints. This approach not only focuses on skill-building but also enhances participants'
emotional intelligence and confidence when dealing with complex situations.

The training is conducted onsite at your chosen venue, providing convenience and allowing the
session to be customised to your team’s workspace and schedule.

To book this training, simply contact us through the form on this webpage or reach out via the
provided contact details. Our team will coordinate with you to schedule a session at a time that
suits your organization’s needs.

Pricing varies based on customization and the number of participants. The program includes a
full day of training, course materials, interactive activities, and follow-up resources. Contact us
for a detailed quote tailored to your requirements.

After the training, participants will receive digital resources to reinforce their learning.
Additionally, we offer optional follow-up sessions to help teams integrate these techniques into
their daily operations.

The program is bilingual, offered in both Sinhala and English to accommodate a diverse group of participants.

Contact Us for Trainings

WhatsApp / Phone

+94 76 618 9158

Get a Quote

Click here to Get a Quote

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